U.S. Office of Personnel Management

Raleigh Service Center

4407 Bland Road, Suite 200

Raleigh, North Carolina 27609

Phone: (478) 757-3000

Fax #: (919) 790-2824

VACANCY ANNOUNCEMENT FOR PROGRAM ANALYST, GG-0343-11/12

WITH THE DEPARTMENT OF STATE

INTERNATIONAL JOINT COMMISSION

IN WASHINGTON, DC

SALARY RANGE:

GS-11 $46,469 - $60,405

GS-12 $55,694 - $72,400

VACANCY IDENTIFICATION NUMBER: AR151078

OPENS: 08/14/2002 CLOSES: 08/27/2002

MAJOR DUTIES: This position is a competitive civil service position, located on the staff of the Public Affairs Officer in the U.S. section of the International Joint Commission (JIC), U.S. and Canada. The JIC is a small independent agency created by the Boundary Waters Treaty of 1909. The mission of the IJC is to prevent and resolve disputes regarding the use of waters between the United States and Canada under the 1909 Boundary Waters Treaty and to pursue the common good of both countries as an independent and objective advisor to the two governments.

The incumbent of this position provides staff support, analysis, coordination and assistance in connection with a wide variety of activities essential to the smooth and effective functioning of the IJC to include support and assistance in public affairs and congressional liaison activities. S/he provides regular briefings on items requiring attention; participates in staff meetings to provide input on issues requiring higher level decisions; monitors and analyzes ongoing program activities to determine effectiveness, identify impediments to successful attainment of established goals and objectives, and recommend new and improved policies and management systems; coordinates, reviews and/or edits response(s) to request for information from the IJC; initiates, leads or conducts special projects for senior staff and Commission members; analyzes priority program and/or management action items and assumes responsibility to complete actions or recommends assignment of responsibility to staff; participates in the preparation of briefings and presentations, and policy and position papers; and researches and analyzes data from various primary and secondary sources such as reports and directives.

NOTE:

.Applicants applying must be able to obtain a security clearance.

.Relocation expenses will not be paid.

QUALIFICATION REQUIREMENTS: This position will be filled at either the GG-11 or GG-12 level. To qualify, the incumbent must have the following:

GG-11: At least 1 year of experience (equivalent to the GS-9 level in the Federal service) providing briefings on straightforward, non-complex issues and participating in staff meetings to provide input on issues requiring higher level decisions; monitoring and analyzing processes and procedures of various ongoing programs for effectiveness; analyzing management action items using available guidelines, policies and regulations to determine the most effective problem solving techniques; and applying fact-finding techniques to research and analyze data from various primary and secondary sources.

OR

A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Combination of Education and Experience: Combinations of successfully completed graduate education as described above and specialized experience as described above may be used to meet the total qualification requirements. When an applicant has less than one year specialized experience as described above, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Forty hours of work per week in the specialized field for 12 months is equivalent to one year of full-time experience, and generally, 18 graduate-level semester hours is equivalent to one full-time year of graduate study (your school and department determine what constitutes one full-time year of graduate study). Applicants must have successfully completed more than two years of graduate level education to use this option to qualify. Applicants percentage of specialized work experience (for example, 6 months equals 50%) and the percentage of graduate study (for example, 45 graduate-level semester hours for a GG-11 grade level position equals 50%) must total at least a 100%.

GG-12: At least one year of experience (equivalent to the GS-11 level in the Federal Service) providing briefings on pertinent issues and participating in staff meetings to provide input on issues requiring higher level decisions; applying analytical and evaluative methods in monitoring and analyzing ongoing program results for effectiveness; conducting special projects independently, in itís entirety, for senior staff members or project officers; analyzing complex, high priority management action items and making sound recommendations to management; preparing briefings and presentations for senior staff; providing justification for alternatives to complex problems; and applying fact-finding techniques to research and analyze data from various primary and secondary sources within and outside of the organizational component.

CREDIT FOR VOLUNTEER SERVICE: Credit will be given for appropriate unpaid experience or volunteer work on the same basis as for paid experience, provided it is directly related to the job for which you are applying. To receive proper credit, you must show the actual time spent in such activities.

Only education/experience acquired by the closing date will be considered.

OTHER INFORMATION:

.You must be a United States citizen to apply.

.To be eligible for Federal employment, male applicants born after December 31, 1959, must certify at the time of appointment that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

.Selectees will have to serve a probationary period unless excepted by regulations.

.Position has promotion potential to GG-12.

 

BASIS FOR RATING: Competitors will be rated on the basis of the extent and quality of experience and training relevant to the duties of the position, based on information contained in their applications and their responses to the occupational questions found in the Occupational Questionnaire section later in this announcement. Answers to the Occupational Questionnaire MUST be provided on the Qualifications and Availability Form (OPM Form 1203-FX) or via the Internet at the OPM USAJOBS web site (see the How to Apply section below for filing on-line). Qualified candidates will be assigned a score between 70 and 100; points for veterans preference will be added to this score if supported by documentation. Errors or omissions in your responses to the Occupational Questionnaire may impact your score.

Please note: If a determination is made that you have rated yourself higher than is apparent in your description of experience and/or education in your application/resume, a score will manually be determined that reflects your total experience (including education and/or training) as it related to the knowledge, skills and ability requirements of the position. Points for veteransí preference will be added to this score if supported by documentation.

 

SPECIAL SELECTION PRIORITY

FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES

CAREER TRANSITION ASSISTANCE PROGRAM (CTAP) - If you are currently an employee of the Department of State you may be entitled to special selection priority under the Departmentís Career Transition Assistance Program (CTAP). To receive this priority consideration you must:

  1. Have a Reduction-in-Force (RIF) separation notice, a proposed notice of removal for declining a directed reassignment or transfer of function outside the local commuting area, a Certificate of Expected Separation or other official certification issued by the Department indicating the position is surplus. For example, a notice of position abolishment or a notice stating your eligibility for discontinued service retirement.
  2. Hold a position at GS-15 or below (or equivalent) and be (a) a current career or career-conditional competitive service employee in tenure group 1 or 2; (b) an excepted service employee serving on an appointment without time limit who has been given noncompetitive appointment eligibility and selection priority by statue for positions in the competitive service; or (c) an employee serving on a Schedule A or B excepted appointment, provided that the position to which applying has the same appointing authority (i.e., Schedule A or B) of the position from which being separated.
  3. Submit proof of your eligibility for the CTAP program with your application. For example, a copy of a notice of proposed removal for declining a transfer of function outside the commuting area or for declining a directed reassignment or a notification issued by the Department indicating that your position is surplus.
  4. Be applying for a position that is at or below the grade level of the position from which you will or may be separated. The position for which you are applying must not have greater promotion potential than the position from which you will or may be separated.
  5. Have a current (or last) performance rating of record of at least fully successful or equivalent. Your rating of record must be submitted with your application package.
  6. Be currently employed by the Department and be (a) in the same commuting area as the announced position or (b) occupying a position beyond the local commuting area. An eligible employee occupying a position outside of the local commuting area of the position will not receive priority consideration over an eligible displaced or surplus employee in the same commuting area as the announced position.
  7. File your application within the timeframes stated in the vacancy announcement and meet all the application criteria (e.g., submit all required documentation, etc.).
  8. Be physically qualified, with reasonable accommodation where appropriate, to perform the essential duties of the position.
  9. Meet the basic qualification (including selective placement factors) and eligibility requirements for the position, including any medical qualifications, suitability, security, and minimum educational and experience requirements.
  10. Meet any special qualifying condition(s) that OPM has approved for the position.
  11. Be able to satisfactorily perform the duties of the position upon entry.
  12. Be rated well-qualified for the position. To be considered well-qualified applicants must earn a score of at least 85 which distinguishes well-qualified candidates from minimally qualified candidates on the rating criteria developed for the position.

THE INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP) - If you are a displaced Federal employee you may be entitled to receive special priority selection under ICTAP. To receive this priority consideration you must:

1. Be a displaced Federal employee. The following categories of candidates are considered displaced employees. You must submit a copy of the appropriate documentation such as RIF separation notice, letter from OPM or your agency documenting your priority consideration status with your application package.

A. Current or former career or career-conditional (tenure group I or II) competitive service employees who: (1) Received a specific RIF separation notice within the last year; or (2) Separated because of a compensable injury, whose compensation has been terminated, and whose former agency certifies that it is unable to place; or (3) Retired with a disability and whose disability annuity has been or is being terminated; or (4) Upon receipt of a RIF separation notice retired on the effective date of the RIF and submits a Standard Form 50 that indicates "Retirement in lieu of RIF"; or (5) Retired under the discontinued service retirement option; or (6) Received a formal notice of proposed separation for declining a transfer of function or directed reassignment outside the local commuting area; or

B. Former Military Reserve or National Guard Technicians who are receiving a special Office of Personnel Management (OPM) disability retirement annuity under section 8337(h) or 8456 of title 5 United States Code.

2. Be applying for a position at or below the grade level of the position from which you are or have been separated. The position must not have a greater promotion potential than the position from which you were separated.

3. Have a current (or last) performance rating of record of at least fully successful or equivalent. This must be submitted with your application package. (This requirement does not apply to candidates who are eligible due to compensable injury or disability retirement.)

4. Occupy or be displaced from a position in the same local commuting area of the vacancy for which you are requesting priority consideration.

5. File your application by the vacancy announcement closing date and meet all the application criteria (e.g., submit all required documentation, etc.).

  1. Be rated well qualified for the position. To be considered well qualified, you must earn the score cut-off of 85 which distinguishes well-qualified candidates from minimally qualified candidates on the rating criteria developed for the position.

HOW TO APPLY:

Applicants must submit the following materials in order to receive consideration for this position:

  1. A completed Qualifications and Availability Form C (OPM Form 1203-FX) or on-line submission of the Occupational Questionnaire. Please review your responses to ensure that they are consistent with the descriptions of work experience and education stated in your application. Your responses will be verified against the information in your application. Errors or omissions made on the Form C/Occupational Questionnaire are your responsibility.
  2. A resume (or other written form of your choosing, e.g., OF-612, SF-171 (Applications for Federal Employment)) which clearly identifies the announcement number, title, and grade of the job you are applying for; your social security number and country of citizenship; and the highest Federal civilian grade you have held (including series and dates held), if applicable. If you need more information on what should be included in your resume, please see the following website: www.usajobs.opm.gov/EI25.htm.
  3. A photocopy of your college transcript or a list of your college courses that includes the completion date, grade, and number of hours credit received for each course listed, if qualifications for this announcement have an education requirement or if claiming combination of education and experience in order to meet qualification requirements, if allowed under this announcement.
  4. Provide a narrative that will be used to help determine your eligibility and rating under this announcement. You may provide this narrative in the last section of your on-line resume or on a separation sheet of paper. Address your response to the following area(s):

Please tell us about your experience conducting special studies to evaluate program effectiveness and efficiency; analyzing programs and policies; and developing reports to support findings. Of special interest is staff support, analysis, coordination and assistance provided in public affairs and congressional liaison activities.

5. If claiming veterans preference: a copy of your DD-214; if applicable, official documentation from the VA or branch of Armed Services that is dated within the past 12 months documenting your compensable disability; and, if applicable, an SF-15 (Application for 10 pt. Veteran Preference) and any other documentation required in that form.

Please write the announcement number on the first page of all your application materials, if submitting hard copies, to ensure accurate processing for this case. Your application materials will not be returned. Do not submit original document that you may need in the future.

NOTE:

.Federal agencies provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application process, contact the Raleigh OPM Service Center. If you need accommodation during the hiring process, contact the hiring agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

.Your application contains information subject to the Privacy Act (P.L. 93-579.5 USC 552a). The information is used to determine qualifications for employment and is authorized under Title 5 of the U.S. Code, Sections 3302 and 3361.

To obtain an application package, you may:

1. Contact the OPM Web Site on the Internet at: www.usajobs.opm.gov. You may obtain a copy of the announcement and complete your resume and responses to the Occupational Questionnaire on-line. It is highly recommended that you file your resume and responses to the Occupational Questionnaire using the on-line method, since it is the most efficient way for us to process your application. The on-line processes for this announcement are available up until midnight Eastern Time of the closing date. Please make sure you still send in to the OPM Raleigh Service Center any other materials required as part of the application package.

a. To create and edit a resume, click on "on-line resume" at the USAJOBS website page.

b. To submit a resume, locate the announcement you wish to apply to and click on the envelope icon found at the bottom of the announcement text. This will link you to the resume builder feature. Enter the information requested to locate your resume, make any necessary changes to your resume, and click "submit" at the bottom of the screen. Please wait for the system to respond back with a successful transmission message before disconnecting. Disconnecting prior to receipt of this message will disconnect your resume transmission.

c. To complete and submit the Occupational Questionnaire, click on "on-line application" at the USAJOBS website page. At the next screen, enter the Vacancy Identification Number or control number of the announcement you wish to apply to, in the appropriate box. The system will link you to the on-line Occupational Questionnaire for that vacancy announcement. Follow the instructions found in the vacancy announcement text to complete the Occupational Questionnaire. Please wait for the system to respond back to you with a successful transmission message before disconnecting. Disconnecting prior to receipt of this message will disconnect your occupational questionnaire transmission.

2. Write the Office of Personnel Management, Raleigh Service Center, at 4407 Bland Road, Suite 200, Raleigh, NC 27609, or send an e-mail message to raleigh@opm.gov. Please include your name, address, and the announcement number for this position; or

3. Call the Office of Personnel Management Self-service Telephone System on 478-757-3000. This is an automated telephone information system. Enter "1" from the opening menu, then "3" to go to the Open Forms Request Line, and then "1" to begin your recording. You will be asked to record your name, street address, city, state, zip code, and the announcement number for this position. This recorded message is available 24 hours a day, 7 days a week.

FILING APPLICATIONS:

You are highly encouraged to file on-line. Application materials not filed on-line through USAJOBS should be faxed to the OPM Raleigh Service Center at (919) 790-2824 or (919) 790-2826, or mailed to U.S. Office of Personnel Management, 4407 Bland Rd., Suite 200, Raleigh, NC 27609. Faxes should not exceed 20 pages. Applications may not be sent in postage-paid Government envelopes in accordance with Federal law and regulation. Applications filed in this fashion will not receive consideration. Mailed application materials must be postmarked by the closing date; on-line and fax filers must apply by the closing date.

Failure to provide complete information may result in your not receiving consideration.

ALL CANDIDATES WILL RECEIVE CONSIDERATION WITHOUT REGARD TO ANY

NONMERIT FACTOR SUCH AS RACE, COLOR, RELIGION, SEXUAL ORIENTATION, NATIONAL

ORIGIN, MARITAL STATUS, AGE, POLITICAL AFFILIATION, SEXUAL PREFERENCE, OR DISABILITY.

 

COMPLETING THE OCCUPATIONAL QUESTIONNAIRE:

You should use the following instruction to help you complete the Occupational Questionnaire on the Qualifications & Availability Form C (OPM Form 1203-FX) or using the on-line method. The instructions are numbered to match the section numbers on the Form C. You may omit any optional information; however, you must provide responses to all other questions unless advised otherwise. Be sure to double check your application before submission.

.Enter your social security number and Vacancy Identification Number (AR151078) in the appropriate boxes.

  1. Job Title: Program Analyst
  2. Biographic Data: All biographic information is required including your name and address. Your phone number is optional.
  3. E-mail Address: Optional
  4. Work Information: Optional
  5. Employment Availability: Indicate your availability for full time, part time, and temporary employment. Also indicate your availability for travel. You may omit the other employment questions.
  6. Citizenship: A response to the citizenship question is required.

7-8. Background and Other Information: Leave these questions blank.

9. Languages: Leave this section blank.

10. Lowest Grade: Enter 11or 12. Applicants entering 11 will receive consideration for both the GG-11 and GG-12 levels.

11-13. Miscellaneous information, special knowledges, and test location: Leave these questions blank.

14. Veteransí Preference Claim: Enter your claim for Veteransí Preference. If you are not entitled to veteran preference, mark "No preference claimed." Please note: Except for disabled veterans, (1) those who entered active duty on or after October 15, 1976 and before September 8, 1980 must have an authorized campaign badge; OR, (2) those who enlisted after September 7, 1980, or entered on active duty (through means other than enlistment) on or after October 14, 1982 must have: (a) completed at least 24 months of continuous, active duty service AND have served in a campaign or expedition for which a campaign medal has been authorized; OR, (b) have served at least 1 day during the period 08/02/90 through 01/02/92 AND have 24 months of continuous, active duty service, or been a reservist activated during that period. Persons who retired from military service at the rank of major, lieutenant commander, or higher are not entitled to veteran preference except as disabled veterans. You must include a copy of your DD-214 with your application, and if applicable, documentation from the VA or branch of Armed Services that is dated within the past 12 months documenting your compensable disability, to receive veterans preference. (NOTE: More information on veterans preference and qualifying campaign medals is available in the Vets Guide that can be found on the Internet at www.opm.gov .)

15. Date of Active Duty: If you have military experience, enter your dates of active duty military service.

16. Availability Date: You may omit availability date if you can begin work immediately; otherwise, provide the date you will be available for employment.

17-19. Service Computation Date, Other Date, and Job Preference: Leave these questions blank.

20. Occupational Specialties: Enter 001

21. Geographic Availability: Enter 0675

22. Career Transition Assistance Plan: Indicate if you are requesting consideration for either the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP). Refer to the "Priority Consideration for Surplus or Displaced Federal Employees" section found earlier in this announcement.

23-24. Job Related Experience and Personal Background Information: Leave this section blank.

25. Occupational Questions: Respond to the following questions. Mark only one response for each question.

1. This section will be used to determine if you possess the education and/or experience needed to qualify for this position. From the description below, choose the letter beside the statement that BEST describes your background relevant to this position. Darken the oval corresponding to that letter in Section 25, number 1. SELECT ONE LETTER ONLY. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN YOUR BEING RATED INELIGIBLE.

    1. I have at least 1 year of experience (equivalent to the GS-9 level in the Federal service) providing briefings on straightforward, non-complex issues and participating in staff meetings to provide input on issues requiring higher level decisions; monitoring and analyzing processes and procedures of various ongoing programs for effectiveness; analyzing management action items using available guidelines, policies and regulations to determine the most effective problem solving techniques; and applying fact-finding techniques to research and analyze data from various primary and secondary sources.

    1. I have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
    2. I do not have the education or experience as described above, but I do have a combination of education and experience.
    3. I have at least one year of experience (equivalent to the GS-11 level in the Federal Service) providing briefings on pertinent issues and participating in staff meetings to provide input on issues requiring higher level decisions; applying analytical and evaluative methods in monitoring and analyzing ongoing program results for effectiveness; conducting special projects independently, in itís entirety, for senior staff members or project officers; analyzing complex, high priority management action items and making sound recommendations to management; preparing briefings and presentations for senior staff; providing justification for alternatives to complex problems; and applying fact-finding techniques to research and analyze data from various primary and secondary sources within and outside of the organizational component..

The following criteria (numbers 2-24) will be used to evaluate your level of knowledge, skill, or ability in certain areas. For each item, choose the statement from the list below (A-E) that best reflects your level of experience and/or training in that area. Darken the oval corresponding to that statement in Section 25 on the form. Please select only one letter for each item.

A - I have not had education, training or experience in performing this task.

B - I have had education or training in performing this task, but have not yet performed it on the job.

C - I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior coworker to ensure compliance with proper procedures.

D - I have performed this task as a regular part of a job. I have performed it independently and normally without assistance from a supervisor or senior coworker.

E - I have instructed or assisted other workers in the performance of this task due to my expertise in this area.

 

  1. Apply qualitative and quantitative analytical techniques to analyze the effectiveness, quality, and efficiency of programs or operations.
  2. Apply analytical and evaluative methods and techniques to study the efficiency and effectiveness of program operations at the leadership, administrative and professional levels of the organization.
  3. Plan, develop and conduct management and program studies, reviews, and analysis.
  4. Review reports and interact with supervisors and staff to develop and maintain an understanding of organization plans, goals and priorities.
  5. Analyze results of studies to make recommendations and suggestions to achieve increased efficiencies.
  6. Prepare written reports on operating practices and procedures, and recommend improvements based on documented findings.
  7. Draft materials, working papers and reports for supervisor's review and approval.
  8. Monitor and analyze ongoing program activities to determine effectiveness and identify impediments to successful attainment of established goals and objectives.
  9. Develop and maintain a current knowledge of major issues, program goals and objectives, work processes, and management issues.
  10. Write clear, concise and effective instructions, reports, letters and memoranda.
  11. Communicate technical information effectively with all levels of employees and management, both orally and in writing.
  12. Research and analyze data from various primary and secondary sources such as reports and directives.
  13. Conduct special studies and analyses of issues that are sensitive and confidential in nature which cover a range of concerns in selected activities.
  14. Brief supervisor or the project requestor on the status of priority action items.
  15. Provide advice and guidance to supervisor on policies and methodologies for completing actions.
  16. Coordinate the assignment of a wide range of projects and action items and provides liaison with staff to assure timely and appropriate responses.
  17. Identify issues, reconcile various points of view and solve problems that would otherwise inhibit completion of tasks.
  18. Interact effectively with a broad and diverse range of individuals and groups at all levels, to advance the interest of the organization through these interactions.
  19. Conduct interviews with staff at various levels within and external to the organization to gather data, solicit opinions and judgments, and develop recommendations for appropriate course of action.
  20. Coordinate, review and/or edit responses to requests for information or comments from organization as they relate to program accomplishments or plans.
  21. Monitor high priority program and/or management action items and recommend sound solutions for issues.
  22. Manage multiple projects, tasks, and deadlines to meet competing workload demands, in order to meet organizational objectives.
  23. Applies knowledge of the mission, policies, programs, and operations of the International Joint Commission.
  24. Applies knowledge of the key concepts and principles of public affairs and the legislative/congressional process.

 

 

THIS IS THE END OF SECTION 25.

Please review your responses to ensure that you have correctly entered all required information and that you have correctly marked your responses in the appropriate ovals.